Article V - Officers

Positions: The officers of the Division shall be the President, the First Vice-President, the Second Vice-President, the Secretary, the Treasurer, and the Chairperson of the Nominating Committee.

Terms: The term of office for all officers shall be two years, with the privilege of re-election for one additional consecutive term in that office. An officer who has served for two consecutive terms in the same office may be elected to a different office at the conclusion of said two terms. Officers shall take office on the first day of January following their election.

Election: Officers shall be elected at the Annual Meeting of the Board of Directors in odd-numbered years. If at the expiration of the term of any officer a successor has not been elected or is not available to take office, the incumbent officer shall serve until a successor is duly elected and takes office.  The Secretary and Treasurer may serve for unlimited additional consecutive terms.

  Vacancies:  A vacancy in the office of President shall be filled by the First Vice-President (or the Second Vice-President if the First is not available) until a special election can be held where a majority of the Board votes for a candidate to serve until the vacated President's term would be completed.   A vacancy in any other office, or in the office of President if no Vice President is available to serve, shall be filled by a majority vote of the Board upon recommendations proposed by the Nominating Committee pursuant to Article VII of these By-Laws.

   Duties of Officers:  The President shall preside at all meetings of the Board and of the Executive Committee, shall file by the deadline the Division Annual Report with the National Office, shall attend or designate a representative to attend the Annual Meeting of the Council of chapters and Divisions, and shall perform such other duties as usually pertain to this office and which conform to the policies and procedures of UNA-USA. The President, with the approval of the Board, may employ assistance for administrative functions. The President shall visit, or designate a representative to visit, existing chapters upon request or as needed, and shall assist in the formation of new chapters.

   The Vice Presidents shall perform the duties of the President in the absence or inability to serve of the President, and each shall perform such other duties as shall be assigned by the President with the approval of the Board.

   The Secretary shall keep a record of all meetings of the Board of Directors and of the Executive Committee, and shall perform such other duties as are usual for this office.

   The Treasurer shall keep a record of all income to and expenses of the Division, and of outstanding accounts receivable and payable, shall maintain all funds of the Division in an established banking institution, and shall perform such other duties as are usual for this office.

 Article VI - Committees of the Board

The President, with the approval of the Board, may appoint chairpersons and members of such committees of the Board, comprising Board members and, when appropriate, other UNA members, as are deemed desirable to carry out the purposes and functions of the Division and of UNA-USA.

 Article VII - Nominating Committee and Nominations

    After taking office, the President, with the approval of the Board, shall appoint from the membership of the Board, two members who, with the elected Chairperson, will constitute a Nominating Committee to serve during such President’s term of office. Vacancies on the Nominating Committee may be filled by appointment by the President with the approval of the Board. It shall be the duty of the Nominating Committee to prepare and submit to the Board a slate of candidates for the positions of elected directors and officers of the Division to be elected at the Annual Meeting in each odd-numbered year, as well as to recommend officers and directors for election to fill vacancies occurring between biennial elections.

   The Nominating Committee shall develop and agree upon a slate of Directors and Officers sufficiently in advance of the Annual meeting in each odd-numbered year so that the list can be, and is, circulated by e-mail to Board Members at least 30 (thirty)  days prior to the Annual Meeting. In the case of nominations to fill vacancies, such nominations shall be circulated to all Board members by e-mail or regular mail at least 30 days prior to the Board meeting at which their election will be proposed. Nominations in addition to those presented by the Nominating Committee may be made by petition signed by at least ten members of the Board, filed with the Chairperson of the Nominating Committee and mailed or emailed by the proponents to all Board members at least twenty days prior to the meeting at which such nominations are presented for election.

   Article VIII - Annual Budget

   A budget for the Division shall be prepared annually for adoption by the Board and, after adoption, filed with the National Office as part of the Division Annual report, along with an annual statement of receipts and expenditures.

 Article IX - Ratification or Amendment

   Ratification or Amendment of these By-Laws shall be by a two-thirds vote of the Board. Copies of the proposed By-Laws or proposed amendments shall be sent via e-mail to all Board members at least thirty days prior to the Board meeting at which they shall be offered for Board adoption.

Article X - Parliamentary Authority

Article XI – The Young Professionals for International Cooperation Group (“YPIC”)

   Per YPIC National rules, the YPIC Program based in New York City (“YPIC SNY”) is affiliated as an integrated part of a local UNA-USA Chapter or Division. The YPIC SNY group has been affiliated with the SNYS Division since 2007. YPIC SNY strives to work in conjunction with and under the umbrella of the SNYS leadership and mentorship and as such:

·         YPIC Chair will  provide YPIC reports to be presented at the bi-monthly SNYS Division board meetings by the YPIC Chair or in his/her absence the YPIC Vice-Chair;

 ·         YPIC treasurer and/or Chair will submit to the SNYS Division Treasurer and President with YPIC expense reports as stipulated on the Event Financial Procedures found on http://unasnyypic.pbworks.com/Event-Related-Documents

·         YPIC Funds are managed and disbursed solely with the authorization of the President and Treasurer of the Division. Disbursements from the YPIC fund will only be made in check form;

·         The YPIC Chair, Vice-Chair and/or YPIC treasurer will provide all documentation supporting all expense reports submitted to the Division.

 Robert’s Rules of Order Revised shall govern the deliberations of the Division wherever they are applicable and are not inconsistent with these By-Laws.